Petawawa Skating Club Constitution

1. Name

The organization shall be known as the Petawawa Skating Club (PSC).

2. Affiliation

PSC is a not-for-profit Skate Canada member club operating within the Ontario Section and shall comply with all Skate Canada bylaws, policies, rules, and regulations.

3. Purpose

The Club exists to:

• Promote and develop skating programs for all ages and abilities.
• Provide instruction in accordance with Skate Canada standards.
• Protect the eligibility and well-being of its members.
• Employ only Skate Canada-certified professional coaches.

4. Liability

Participation in Club activities is at the member's own risk. PSC maintains Skate Canada insurance coverage and requires participants to acknowledge liability waivers where applicable.

5. Conduct and Harassment

PSC is committed to a safe, respectful, and inclusive environment. Harassment, bullying, discrimination, intimidation, or misconduct will not be tolerated and will be addressed in accordance with Skate Canada policies and Club procedures.

6. Governance

These bylaws govern the operation of PSC. Where conflicts exist, Skate Canada and applicable laws take precedence.

Bylaws (Condensed)

1. Membership

Membership Eligibility

Membership is open to all individuals regardless of age, gender, race, religion, or background.

Membership Requirements

Members must:

• Register with Skate Canada.
• Pay all applicable fees.
• Follow Club and Skate Canada policies.

Good Standing

Members are considered in good standing when fees are current and Club rules are followed.

Discipline

The Board may issue warnings, suspensions, or expulsions for violations of Club or Skate Canada policies. Serious misconduct may result in immediate suspension.

Voting Rights

Voting privileges are limited to:

• Members 18 years of age or older.
• Parents/guardians voting on behalf of eligible minor skaters where permitted.

2. Board of Directors

Board Composition

The Board shall consist of:

• President
• Vice-President
• Secretary
• Treasurer
• Registrar
• Competition/Test Director
• Ice Allocation Director
• Publicity Director
• Coach Liaison
• Coaching Representative
• Other Directors as required

Responsibilities

The Board shall:

• Oversee Club operations.
• Establish policies and budgets.
• Manage finances.
• Ensure compliance with Skate Canada requirements.
• Communicate with members.

Officers

President

• Leads the Club and Board meetings.
• Oversees Club operations.

Vice-President

• Assists and replaces the President when necessary.

Secretary

• Maintains records, correspondence, and meeting minutes.

Treasurer

• Manages Club finances, reports, budgets, and banking.

Registrar

·       Maintains registration on uplifter

Vacancies

The Board may appoint members to fill vacancies until the next AGM.

Meetings

A majority of Board members constitutes quorum. Decisions are made by majority vote.

3. Annual General Meeting (AGM)

• An AGM shall be held annually.
• Members shall receive at least 15 days' notice.
• Elections shall occur at the AGM.
• A quorum shall be 10% of eligible voting members.
• Voting may occur by ballot, show of hands, or approved proxy.

4. Amendments

• Proposed amendments must be submitted in writing before the AGM or Special Meeting.
• Amendments require approval by two-thirds (2/3) of eligible votes cast.
• All amendments remain subject to Skate Canada requirements.

5. Finances

Financial Management

• Club funds shall be deposited in approved financial institutions.
• Financial records shall be maintained and reviewed annually.
• All expenditures must follow approved budgets or Board authorization.

Signing Authority

Two authorized signatures are required for financial transactions.

Fees

The Board establishes:

• Membership fees
• Program fees
• Payment schedules

Refunds

Refunds may be granted at the Board's discretion, typically for medical reasons and subject to Club policy.

Financial Review

Annual financial statements shall be reviewed and made available to members.

Dissolution

Should PSC cease operations, remaining assets shall be distributed as determined by the Board in accordance with applicable laws and Skate Canada requirements.

6. Programs

The Club may offer:

• PreCanSkate
• CanSkate
• StarSkate
• Advanced StarSkate
• AdultSkate
• Synchronized Skating
• Seasonal/Special Programs

Program eligibility, class sizes, and fees shall be determined by the Board and coaching staff.

7. Program Assistants

Program Assistants:

• Must be approved by coaches and the Club.
• Assist with CanSkate programming.
• Must follow Club policies and conduct expectations.
• May require screening as required by Skate Canada or law.

8. Synchronized Skating

Synchronized Skating teams operate under PSC governance and Skate Canada regulations. Team structure, coaching decisions, and financial management shall be approved by the Board.

Code of Conduct Summary

All members, parents, coaches, volunteers, and officials shall:

• Treat others with respect.
• Follow Skate Canada and PSC policies.
• Promote a safe and positive environment.
• Refrain from abusive, discriminatory, or disruptive behaviour.

Failure to comply may result in disciplinary action.